Send Materials or Data

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1.Collect supporting documentation pertaining to your request. The online request form requires all of the following documentation to send human data or materials (i.e., blood, stem cells, human tissues, induced pluripotent stem cells). Agreements for outgoing materials that include reimbursement to the recipient should instead be negotiated by the UC Berkeley Business Contracts and Brand Protection Office. Please contact BCBP.

✓   Institutional Review Board (IRB) protocol ID

✓   Stem Cell Research Oversight (SCRO) protocol ID

✓   Animal Care and Use Committee (ACUC) approval

✓   Know whether there is protected health information (PHI), personal information, or other sensitive information, and whether it is coded or de-identified

✓   Copy of the informed consent form if transferring PHI, or personal or sensitive information, regardless of whether the information is de-identified

✓   Know whether the materials and/or data are subject to export control under International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR)

✓   Any pre-existing agreements associated with the materials and/or data (e.g., if materials were derived from materials provided to UC Berkeley by another entity, upload the MTA from the original materials)

2. Complete the  online MTA or DUA request form.

3. OTL reviews the request and then negotiates and signs the contract.

Outgoing MTA or DUA Request Form

FAQs

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What if I want to transfer materials or data obtained from another institution?

Further transfer will depend on the terms of the provider’s MTA or DUA. Some providers include a “no further distribution” clause, which means you cannot further transfer the materials without their permission. OTL will determine whether further transfer is possible.

I'm moving my lab from UC Berkeley to another institution. What do I need to do?

It is very likely that we will need to execute MTAs with the new institution. The process could be time consuming, so please reach out to OTL as soon as you can at mta-admin@berkeley.edu.

What other offices at UC Berkeley are involved in the review of agreements to send data or materials to another institution?

That depends on the type of data or materials. IPIRA consults with the following offices regarding MTAs and DUAs. Office for the Protection of Human Subjects (OPHS) reviews any research that uses human samples or involves human subjects Environmental Health and Safety (EH&S) reviews all materials coming into UC Berkeley for consistency with the receiving lab’s biological use authorization (BUA) Stem Cell Research Oversight Committee (SCRO) reviews compliance with policies regarding the use of stem cells in research ...

How do I ship the materials?

Please check with the Office of Environment, Health & Safety. EH&S reviews shipping plans to ensure hazardous and other regulated materials meet the requirements of the U.S. Department of Transportation and can answer your questions.

I have additional questions about how to send materials and/or data from Berkeley.

Email IPIRA Office of Technology Licensing with your questions at mta-admin@berkeley.edu. Your request will be assigned to an analyst with whom you can communicate directly.

For more information, contact us